Upcoming Important Dates & Deadlines
June
June 16
- Full payment must be received regardless of contract submission date
July
July 10
July 13
- The Expo Group (TEG) discount deadline
- Exhibitor Appointed Contractor (EAC) notification due to TEG
July 22
- Advance Warehouse Receiving begins
July 24
- Cut- Off date for discounted hotel rates
July 27
- Pre-Show Attendee mailing list distributed to exhibitors (including company, name, title, and mailing address)
To view all upcoming deadline dates, view here.
BOOTH PAYMENT REMINDER
Your payment is due within 30 days of receipt of your invoice, per the Exchange26 Rules and Regulations, Section 5. Please connect with Kris King at krking@smithbucklin.com today for additional details on extended payment terms if necessary. The Primary Contact/Billing Contact listed on your contract will be sent an invoice from AHE’s invoicing & collection team in the coming weeks with the subject line “Your AHE invoice is ready.” If you have any questions regarding your invoice, or remittance instructions, please reach out to Pat Brayley at pbrayley@smithbucklin.com.
EXHIBITOR SERVICE MANUAL
The Exhibitor Services Manual is live! The Expo Group (TEG) is the general service contractor and the exclusive provider of these services for Exchange26. If you have not already, you (as the primary contact) will receive an email from TEG, with the subject line "Welcome to AHE Exchange 2026!” This email includes a link to access the ExpoPortal. If you did not receive this information, please check your spam folder, or contact ExhibitorService@theexpogroup.com. The Discount Deadline is July 13.
The online Exhibitor Services Manual, including important show information and order forms can be accessed by following these steps:
- Visit the Online Service Center by clicking here.
- To place your order online, login to your account using the email address associated with your account.
- Select "Order Services" to start shopping
- If you have any questions regarding your booth furnishings or service orders, please contact ExhibitorService@theexpogroup.com
Access theTEG ExpoPortal
TRADESHOW BUDGET WORKSHEET
New! Take advantage of our Tradeshow Budget Worksheet to easily estimate, organize, and track your costs for Exchange26.
WHAT FURNISHINGS COME WITH YOUR BOOTH
A Standard Exhibit Booth does not come with any furnishings. If you need tables, chairs, electrical or other furnishings for your booth, you will need to place orders through the Exhibitor Service Manual.
Items included with your booth are:
- 8’ high black back drape
- 3’ high black side drape,
- 7×44” booth identification sign
The exhibit area is carpeted. Additional booth flooring is optional.
A Turnkey Exhibit Booth includes:
- (1) 6’ long x 30” high table draped in black
- (2) standard side chairs
- (1) wastebasket
- all benefits listed under Standard Booth
- a one-time vacuuming of booth space prior to show opening
EXHIBITOR BOOTH PERSONNEL REGISTRATION
Register your onsite booth staff today through the Exhibitor Portal. All exhibitors received an email from the AHE Registration team, ahe@aha.org, with the subject line “Welcome to AHE EXCHANGE26”. This email includes a link to log in to the Exhibitor Portal where you can register your booth staff. If you did not receive this information, please check your spam folder, or contact ahe@aha.org.
Have you booked your hotel room yet? A block of hotel rooms is available to all registrants at a discounted rate. The discounted group rates apply until the reservation deadline of July 24 or until all rooms in the group block have been reserved, whichever occurs first.
You must first complete exhibitor registration for the conference to reserve housing for the conference. The link to book your accommodation will only be included in your registration confirmation. If you have not received your confirmation, please contact ahe@aha.org.
LOCATION
Hyatt Regency New Orleans
601 Loyola Ave
New Orleans, LA
70113
EXHIBITOR HOURS
Move-In
Sunday, August 16 10:00 AM – 4:00 PM
Monday, August 17 9:00 AM – 2:00 PM
All exhibits must be fully operational by 2:00 PM on Monday, August 17.
Exhibit Hall Open
Monday, August 17 3:00 PM – 6:00 PM
Tuesday, August 18 10:45 AM – 2:00 PM
Move-Out
Tuesday, August 18 2:00 PM – 6:00 PM
* All carriers must check- in by 4:00 PM on Tuesday, August 18.
Explore the full schedule for the Exchange26 Summit! See what's in store for this year's event including keynote highlights, networking opportunities and a diverse range of session topics from conference Supporting Organizations and leaders in the field.
EXHIBITOR MARKETING TOOLKIT
AHE has created a Marketing Toolkit to help exhibitors, sponsors, and attendees promote their presence at Exchange26 Summit. The Social Media Toolkit can be found online, HERE, and includes exhibitor and sponsor logos, signature files, social media images, and sample content for promoting your participation. Exhibitors should not use the AHE corporate logo without prior approval from show management.
LEAD RETRIEVAL
Lead retrieval is available through the exhibitor registration portal. Once you log in to the registration portal, you will have the opportunity to buy and assign lead retrieval licenses.
SPONSORSHIPS AND ADVERTISING ONSITE
Are you looking to expand your presence and further engage with Exchange26 Attendees? Maximize your impact and build a stronger onsite presence by securing sponsorship.
Conference sponsorship opportunities include:
Customize your engagement today by submitting a Sponsorship Contract or contact the 2026 Exchange Sales Team.
Sponsorship Page
Sponsorship Contract
