Upcoming Important Dates & Deadlines
Now Available
- Exhibitor Registration & Housing is live*
- *Exhibitors must be registered in order to book hotel rooms
- Lead retrieval licenses are available for purchase in the Exhibitor Registration Portal
- Exhibitor Service Manual available to all exhibitors
June
June 16
- Full payment must be received regardless of contract submission date
July
July 10
- Floor plans with dimensions due for any exhibitor occupying an Island
- Exhibitor Certificate of Insurance (COI) due
- Exhibitor Drawings/Raffles notification due
July 13
- The Expo Group (TEG) discount deadline
- Exhibitor Appointed Contractor (EAC) notification due to TEG
July 22
- Advance Warehouse Receiving begins
July 24
- Cut- Off date for discounted hotel rates
July 27
- Pre-Show Attendee mailing list distributed to exhibitors
EXHIBITOR PROFILE
Make sure attendees can easily discover what your company has to offer by updating your profile TODAY. Simply log in to the Exhibitor Registration Portal to make changes. Detailed instructions are available in the Exhibitor Registration & Exhibitor Profile How-to-Guide.
Your profile includes:
- Company name
- Company logo
- Description
- Company phone number
- Company email address
- Website
- Social media handle
Exhibitor Service Manual
The Exhibitor Services Manual is live!
The Expo Group (TEG) is the general service contractor and the exclusive provider of these services for Exchange26. If you have not already, you (as the primary contact) will receive an email from TEG, with the subject line "Welcome to AHE Exchange 2026!” This email includes a link to access the ExpoPortal. If you did not receive this information, please check your spam folder, or contact ExhibitorService@theexpogroup.com. The Discount Deadline is July 13.
The online Exhibitor Services Manual, including important show information and order forms can be accessed by following these steps:
- Visit the Online Service Center by clicking here.
- To place your order online, login to your account using the email address associated with your account.
- Select "Order Services" to start shopping
- If you have any questions regarding your booth furnishings or service orders, please contact ExhibitorService@theexpogroup.com
Access theTEG ExpoPortal
TRADESHOW BUDGET WORKSHEET
New! Take advantage of our Tradeshow Budget Worksheet to easily estimate, organize, and track your costs for Exchange26.
WHAT FURNISHINGS COME WITH YOUR BOOTH
A Standard Exhibit Booth does not come with any furnishings. If you need tables, chairs, electrical or other furnishings for your booth, you will need to place orders through the Exhibitor Service Manual.
Items included with your booth are:
- 8’ high black back drape
- 3’ high black side drape,
- 7×44” booth identification sign
The exhibit area is carpeted. Additional booth flooring is optional.
A Turnkey Exhibit Booth includes:
- (1) 6’ long x 30” high table draped in black
- (2) standard side chairs
- (1) wastebasket
- all benefits listed under Standard Booth
- a one-time vacuuming of booth space prior to show opening
EXHIBITOR BOOTH PERSONNEL REGISTRATION
Register your onsite booth staff today through the Exhibitor Portal. All exhibitors received an email from the AHE Registration team, ahe@aha.org, with the subject line “Welcome to AHE EXCHANGE26”. This email includes a link to log in to the Exhibitor Portal where you can register your booth staff. If you did not receive this information, please check your spam folder, or contact ahe@aha.org.
HOTEL RESERVATIONS
Hurry before rooms run out.
A block of hotel rooms is available to all registrants at a discounted rate. The discounted group rates apply until the reservation deadline of July 24, or until all rooms in the group block have been reserved, whichever occurs first.
You must first register for your badges to receive the link to reserve housing. If you have not received your confirmation with housing instructions, please contact ahe@aha.org.
LEAD RETRIEVAL
Lead retrieval is available through the exhibitor registration portal. Once you log in to the registration portal, you will have the opportunity to buy and assign lead retrieval licenses.
- Purchase a single license for $279 or 3-Pack for $499
- Additional individual licenses are $169
- You will need one license per device
*Exhibitors must bring their own device(s)
BOOTH PAYMENT REMINDER
Your payment is due within 30 days of receipt of your invoice, per the Exchange26 Rules and Regulations, Section 5. Please connect with Kris King at krking@smithbucklin.com today for additional details on extended payment terms if necessary. The Primary Contact/Billing Contact listed on your contract will be sent an invoice from AHE’s invoicing & collection team in the coming weeks with the subject line “Your AHE invoice is ready.” If you have any questions regarding your invoice, or remittance instructions, please reach out to Pat Brayley at pbrayley@smithbucklin.com.
SPONSORSHIPS AND ADVERTISING ONSITE
New this year! Capture the attention of engaged attendees in the Exchange26 Showcase Pavilion with a 15-minute educational session or presentation highlighting your most innovative idea or product.
Located near the entrance of the Solution Center, this high-visibility opportunity places your brand in front of attendees actively seeking solutions. It includes AV support and seating for attendees. Six time slots are available Monday and Tuesday on a first-come, first-served basis.
Customize your engagement today by submitting a Sponsorship Contract or contact the 2026 Exchange Sales Team.
Sponsorship Page
Sponsorship Contract
