Upcoming Important Dates & Deadlines
April
Wednesday, April 30
- Exhibitor profile due for Exchange25 Mobile App
May 2025
Monday, May 5
- The Expo Group advanced discount deadline for most show services
- Exhibitor Appointed Contractor (EAC) notification due to The Expo Group
Thursday, May 8
- Payment Deadline (regardless of contract submission date)
- Exhibitor Certificate of Insurance (COI) due to AHE Show Management
- Floor plans with dimensions due to AHE Show Management for any exhibitor occupying an Island, Split Island, Peninsula, or Modified Peninsula
- Exhibitor Drawings/Raffles due to AHE Show Management for approval
Monday, May 12
- Advance Shipments will be accepted at the warehouse between Monday, May 12 through Friday, May 30. Materials received after Friday, May 30 will be subject to an additional surcharge. For shipping address and instructions, go to the Quick Facts Page
Friday, May 16
- Discounted Hotel Cut-Off (given there is still availability)
Monday, May 19
- Pre-Show Attendee Mailing List will be distributed to Primary Contacts
June 2025
Sunday, June 8
- Shipments accepted at Show Site
- Exhibitor registration deadline. All new registrations and edits to existing registrations will be handled onsite
EXHIBITOR PROFILE
The deadline to provide your company profile for the mobile app is April 30. Your profile can be updated in the Exhibitor Registration Portal. For further instructions on how to add your profile visit the “Exhibitor Registration & Exhibitor Profile How-to-Guide”.
Your profile includes:
- Company name
- Company logo
- Description
- Company phone number
- Company email address
- Website
- Social media handle
INTERNET IN THE GREATER COLUMBUS CONVENTION CENTER
Complimentary Wi-Fi will be available in the common space of the Greater Columbus Convention Center. Complimentary Wi-Fi is NOT available in the exhibit hall. If you need internet in the exhibit hall, you can order this through the Exhibitor Service Kit Internet Order Form.
If you are ordering Lead Retrieval, you will need to either order internet or use your own mobile data to use Lead Retrieval. Lead Retrieval can be ordered through the Exhibitor Registration Portal.
ORDER EARLY TO SAVE
The discount deadline for placing orders through the Exhibitor Services Kit is May 5. All exhibitors received an email from The Expo Group with login instructions to the Online Service Center. If you did not receive this email, contact ExhibitorService@theexpogroup.com.
The exhibit hall is carpeted, if you need furnishings, place orders prior to May 5 for the best pricing.
WHAT FURNISHINGS COME WITH YOUR BOOTH
A Standard Exhibit Booth does not come with any furnishings. If you need tables, chairs, electrical or other furnishings for your booth, you will need to place orders through the Exhibitor Service Kit.
A Premium Exhibit Booth comes with one 6’ long x 30” high table draped in black with a white top, (2) standard side chairs, (1) wastebasket and a one time vacuuming of your booth prior to show opening.
If you don’t know if you ordered a Standard or Premium Exhibit Booth, please email AHE@smithbucklin.com.
FINAL BOOTH PAYMENT REMINDER
All booth payments are due by Thursday, May 8, 2025. If you do not receive your invoice, please contact Pat Brayley at PBrayley@smithbucklin.com.
EXHIBITOR BOOTH PERSONNEL REGISTRATION
Don’t forget to register your team for their badges. All exhibitors received an email from ahe@aha.org with your login links and instructions. If you did not receive this email, please reach out to AHE@aha.org.
HOTEL RESERVATIONS
A block of hotel rooms is available to all registrants at a discounted rate. The discounted group rates apply until the deadline of May 16, or until all rooms in the group block have been reserved, whichever occurs first.
You must first register for your badges to receive the link to reserve housing. If you have not received your confirmation with housing instructions, please contact ahe@aha.org.
LOCATION & HEADQUARTER HOTELS
- Convention Center: Greater Columbus Convention Center
- Headquarters: Hilton Columbus Downtown
